For an HR manager, it is extremely important to ensure the decorum and environment of an office intact. They are also responsible for maintaining the code of conduct. For this purpose, they are sometimes expected to issue a warning letter to employees as well. Warning letters can be issued for a variety of reasons. A few may be, a warning letter to the employees in case of disparity, on any breach of official policy or even for not following the timings.
This warning letter is extremely important as if the management wants to fire someone and do not issue a warning letter before this, the employee can take a legal action against them. This warning letter is basically an elaborative document that contains text explaining the reason why the warning letter is issued. The detail may include the breach of the policy, details of the misconduct and the consequences that employee will have to face.
The letter can follow any format that the management deems best. However, this letter should be as professional as all other official documents are expected to look. Drafting a warning letter can be tricky. For this purpose, management often uses a template for it. This template will guide the manager what to include and what to not.
A typical warning letter to an employee will have a few details. It most commonly follows a format of an official letter. The heading will hold the subject of the warning letter. Below it will come to the date of issuance of the letter. The name of the employee to whom it is issued and his designation will follow. After addressing the employee, details must be provided in the form of the body of a letter. It must be divided into paragraphs. Each paragraph should give some worthy information to the employee like what has he done and how should he rectify it and he couldn’t then what steps will be taken against him. So any management representative can use this template for making the warning letter look professional and official. The user can add in or delete anything they like from the template to fulfill the purpose.
Employee Warning Notice Template
Employee Warning Report Template