Order Cancellation Letters to Supplier

 

1.Order Cancellation Letter

Date:
Dear Sirs,
Please cancel orders No. 837.
We regret very much to say that we have had to cancel our order no 837 which we placed through your reprehensive on [Date]. This necessity has arisen as our storekeeper who was on leave on [date], did not make an entry for 120 boxes which we received on [date] and thus the stock register did not show the correct position when our purchasing officer placed the order under reference. We may, therefore, not require any supplies for another two months.
We assure you that when the occasion arises we shall place a bulk order with you. In case you incur any loss on this account, please debit the amount to our account under advice to us and include the same in our next bill.
Thanking you and assuring you of our best co-operation always.
Yours faithfully,

Sending Fax to Cancelling an Order

Royal
Palace
Refer Order 837 Please Cancel.
Letter Follows
Right Suppliers

Reply to Above

Date:
Dear Sirs,

We are receipt of your fax of [date. Your order no 837 was received on the afternoon of [date] and since it was marked urgent the same was got packed on the evening of [date] itself by cutting overtime.

Our forwarding agents collected the parcels on the morning of 14th and got them booked the same afternoon. Your fax reached us on the evening of [date] by which time we have lost all control over the parcels.

You will thus appreciate that there is nothing in our hands at this stage we can do about the goods. On the other hand, we can write your bankers to deliver the documents to you with a clear understanding that you will make payment within one month. We hope you will welcome our special offer and take delivery of the documents on their presentation.

Thanking you and awaiting your reply.
Yours faithfully,

Another Reply

Date:
Dear Sirs,
We thank you for your fax of [date]. We were about to dispatch your goods when we received your fax and thus withheld the dispatch. A sum of $s. 8394 has been incurred on the packing which has been debited from your account.
Thank you,
Yours faithfully,

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Order Cancellation Letter

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2. Letter of Cancelling an Order

Date:
Dear Sir,

Kindly refer to our order no: ——— dated [date] for the supply of [Product name].

We have received a large consignment of [product name] from one of our foreign suppliers and our shop is too full to accommodate more goods. We shall, therefore, feel obliged if you will please treat referred to above as canceled.

We realize that this will upset your arrangements for supplies but we are sure you will accommodate us in the circumstances in which we have been placed. We shall be glad to reimburse you for any loss you might incur on account of our canceling this order.

Assuring you of our best co-operation.

Yours faithfully,

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Letter of Cancelling an Order

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3.Purchase Order Cancellation Letter

A.B. & Bros,
City, State
Date:
Registered
M/s C.D. & Sons,
City, State
Dear Sirs,

This is with further reference to our order no 1512 dated [date], placed by our sales executive, Mr. Adam.

Our marketing manager, who was on leave when the above order was placed and reported for duty yesterday, has informed us that most of the items are already in our stock and since it is an offseason until February next, we request you to please cancel the order.

We regret the inconvenience caused.
Thanking you,
Yours faithfully,
For A.B. & Bros,
Partner

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Purchase Order Cancellation Letter

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4.Letter of cancellation not possible

XYZ & Sons,
City, State
Date:
M/s ABC & Bros
City, State
Dear Sirs,
We thank you for your letter dated [date]. The goods of your order dated [date], have already been sent on [date], relevant documents were dispatched to you on [date].

We request you to please release the documents from the bank.

Thanking you,
Yours faithfully,
For XYZ & Sons,
Partner

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Letter of Cancellation not Possible

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