9 Inquire and Reply Letters Templates

9 Inquire and Reply Letters Templates

1. Inquire about Hosiery Goods

ABC Trader’s Pvt. Ltd

Date: —-/—-/———-
XYZ Hosiery Co.
Address:
City:
Phone:
Fax:
Email:
Dear Sir,
Please let us know what terms you can supply:
75 Doz. Socks (15 dozen each) Size 4,  6, 7 and 8.
80 Doz. Underwear’s (20 dozen each) Size 4, 5, 6, 7 and 8.
80 Doz. Lady Handkerchiefs.
80 Doz. Gents’ handkerchiefs.
Thank you,
Yours faithfully,
ABC trader’s Pvt Ltd
Reply to Inquiry
XYZ Hosiery Co.
Date: —-/—-/———-
ABC Trader’s Pvt. Ltd
Address:
City:
Phone:
Fax:
Email:
Dear Sir,
We are pleased to have your letter of 5th instant and quote your terms asunder.
Socks: Size 4 [amount] per doz. size 6 and 7 [amount] per doz. size 8 is not available in ready stock.
Underwear’s: Size 12 [amount per doz. and size 16 [amount] per doz.
Lady Handkerchiefs: [amount] per doz.
Gents Handkerchiefs: [amount] per doz.
Sale tax 3% extra
Packing will be provided free and goods sent by transport/rail freight to pay.
Documents will be sent to your bankers on COD bases.
We shall be glad to have your order at an early date which will receive our most careful consideration and prompt attention in its execution.
Thank you,
Yours faithfully,
XYZ Hosiery Co.

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Inquire about Hosiery Goods

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2. Inquiry about Laptops

ABC LAPTOP HOUSE
Date: —-/—-/———-
XYZ Laptop Co.
Address:
City:
Phone:
Email:
Dear Sir,
We are interested in buying latest laptops and would be glad to know about the makes you can offer together with terms of payment, delivery period, service etc.
Thank you,
Yours Faithfully,
ABC Laptop House

Reply to Inquiry

XYZ Laptop Co.
Date: —-/—-/———-
ABC Laptop House
Address:
City:
Phone:
Email:
Dear Sir,
We thank you for your letter dated [Date] we have pleasure in informing you as under:
Makes:  Product Name

  1. Model Number, specifications, Display Size
  2. Model Number, specifications, Display Size
  3. Model Number, specifications, Display Size
  4. Model Number, specifications, Display Size
  5. Model Number, specifications, Display Size

Delivery Period: For product 1 and product 2 are available in two weeks, others readily available.
Price:

  1. Product 1 [Amount]
  2. Product 1 [Amount]
  3. Product 1 [Amount]
  4. Product 1 [Amount]
  5. Product 1 [Amount]

Sale tax 10% extra.
F.O.R.: Destination.
Payment: Against delivery of goods.
Service and Guarantee: One Year free servicing with a guarantee for replacement of any defective part.
We hope you will find the above acceptable and favors us with your order at an early date.
Thank You,
Yours faithfully,
XYZ Laptop Co.

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Inquiry about laptops

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3.Inquiry for Furniture

XYZ Industries Ltd.
Date: —-/—-/———-
City:
Address:
Phone:
Fax:
Email:
ABC Furniture House.
City, Address, Phone, Fax, Email
Dear Sirs,
          It gives us pleasure in enclosing our latest price list. As you will find, we use one of the best steel available in the country and yet supply our furniture at a most competitive price.
We shall be glad to hear your interest.
Thank you
Yours faithfully,
_________________
Encl: Price List.

Reply to above Negative

ABC Furniture House.
City, Address, Phone, Fax, Email
Date: —-/—-/———-
XYZ Industries Ltd.
City, Address, Phone, Fax, Email.
Dear Sirs,
We thank you for your letter dated [date] together with a copy of your price list.
We have gone through the details of various items manufactured by you and regret very much to say that the same does not interest us.
Thanking you,
Yours faithfully,
Reply to above Positive

ABC Furniture House.
City, Address, Phone, Fax, Email
Date: —-/—-/———-
XYZ Industries Ltd.
City, Address, Phone, Fax, Email.
Dear Sirs,
We thank you for your letter dated [date]. We normally charge full packing and freight as our competitive price leave a very little margin of profit and do not permit us to forego these expenses.
However, as a special case, we shall allow you F.O.R. facility on your initial order.
We now look forward to your order which will receive our best attention.
Thanking you,
Yours faithfully,
_________________

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Inquiry for Furniture

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4.Inquiry from Direct Customer

Name
Date: —-/—-/———-
Address:
City:
Phone:
Fax:
Dear Sir,
Will you please send me your current catalog on Transistors? I am interested in imported once!
Thank you,
Yours faithfully,
Your name here
Reply to Direct Customer
Name
Date: —-/—-/———-
Address:
City:
Phone:
Fax:
Dear Sir,
We thank you for your letter of [date].
We are enclosing our current catalog on ‘Transistors’. These are all Chinese made but are as good as any foreign brands.  Imported transistors are no more available since the Government has put a total ban on the import of radios, televisions, and transistors.
May we, therefore, suggest you make a selection from the enclosed catalog and favor us with your order at an early date? We can assure you about the quality and performance of our transistors.
Thank you,
Yours faithfully,
Your name here

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Inquiry from Direct Customer

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5.Request for Disclosure of Credit History and Inquiries

Name
Date: —-/—-/———-
Address:
City:
Phone:
Fax:
Gentlemen,
A request is hereby made for your disclosure to me of the nature and substance of all information, other than medical, presently in your files, pertaining to my credit history.
I also request disclosure of all sources of said information, and the names of the firm which have requested a consumer report on me and have been furnished same by you within the limits prescribed by law.
These requests are in accordance with my rights under federal law. Your cooperation in this matter is appreciated.
Thank you,
Yours truly,
______________

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Request For Disclosure of Credit History And Inquiries

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6.Requesting a Dealer to Send His Representative

Conan Murphy Corporation
Date: —-/—-/———-
Address, City, Phone, Fax
ABC Ltd.
Address:
City:
Phone:
Fax:
Dear Sir,
We wish to have four air conditioners installed at our above premises and would appreciate your sending one of your representatives to discuss the details in person.
Thank you,
Yours faithfully,
_______________
Reply to Above
ABC Ltd.
Address, City, Phone, Fax
Date: —-/—-/———-
Conan Murphy Corporation
Address:
City:
Phone:
Fax:
Dear Sir,
We thank you for your letter of [Date]. We have advised our sales organizer to call on you on the afternoon of [Date], around 4:30 P.M.
We hope you will find this in order. However, in case you wish to make any change in the timing, please inform us on the telephone.
Thank you,
Yours faithfully,
________________

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Requesting a Dealer to Send His Representative

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7.Requesting for Samples

Company Name
Date: —-/—-/———-
Address:
City:
Phone:
Fax:
Dear Sir,
We have heard much about your products and shall appreciate your sending us a few samples of your best sellers together with your latest catalog to enable us to send our Initial order.
Thank you,
Yours faithfully
Your name here
Reply to Above
Company Name
Date: —-/—-/———-
Address:
City:
Phone:
Fax:
Dear Sir,
In reply to your letter of [date], we are sending separate registered post, specimens of our following products:-

  1. Product name
  2. Product name
  3. Product name
  4. Product name
  5. Product name

A complete list of our products is enclosed.
We hope the specimens will reach you within 2/3 days and we can expect your order in about a week’s time.
Thank you,
Yours faithfully,
Your name here
Encl: list of products

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Requesting for Samples

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8.Response to Inquiry Concerning Former Employee, With Reference

Name
Date: —-/—-/———–
Address:
City:
Phone:
Fax:
Dear,
This is to acknowledge receipt of your inquiry of [Date] in which you requested information regarding a previous employee of our firm. [Name of employee] was my personal secretary for the last three years. She is intelligent, dependable and extremely well organized. She is fastidious in her appearance and is very conscientious about her work.
Thank you,
Yours Truly,
_____________________

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Response to Inquiry Concerning Former Employee

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9.Thank You for Your Inquiry, Price List Enclosed

Name of Firm
Date: —-/—-/———-
Address, City, Phone, Fax, Email.
Dear,
Your Letter of inquiry regarding our product line has been brought to my attention and I would like to thank you for your interest in [Name of firm’s products].
I have enclosed a price list and data sheets which describe our full line of products that serve the [specify] industry. This should help to familiarize you with our family of products and the high quality of our equipment.
If you have any further questions about [Name of firm’s products], please call us at our toll-free number, [000-000-0000].
Thank you again for your interest.
Yours truly,
_______________

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Thank You for Your Inquiry

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