Billing and statements sample letters

Enclosing a Receipt Letter

Date day/month/year
Messrs XYZ & Sons,
City, State
Dear Sirs,
We thank you very much for your letter dated [date] along with your cheque for $ 8990 and have pleasure in enclosing our official receipt for the same
Yours faithfully,
For ABC Industries
Accounts Officer
Encl: Receipt

Preview
Sample Enclosing a Receipt Letter
Enclosing a Receipt Letter
Download

Letter to Purchaser about Return of Documents from His Bankers

Date day/month/year

Dear Sirs,

In compliance with your order no. 784 dated [date], we sent the goods per passenger train and forwarded the documents to your bankers on 11th July. A copy of the invoice and of a letter sent to your bankers, we posted to you on 20th July for your prior information. As per your instructions we gave a time of 30 days to your bankers.

We have today received back the documents from your bankers with the remarks “payment not forthcoming”. Presuming that this has happened through an oversight at your end we have today sent the documents again through VPL. Please release the same on presentation.

Yours faithfully,

Preview

Letter to Purchaser about Return of Documents from His Bankers

Letter to Purchaser about Return of Documents from His Bankers

Download

Informing Letter to Suppliers for Calling Back Documents

Date day/month/year

Dear Sirs,

We are sorry to have to tell you that owing to the sudden death of our proprietor’s father, he has yesterday left for his native town and will not return until 13th August. We are thus not in a position to release your documents of Bill No. 8874 and request you to please arrange their immediate disposal. Any loss you incur on this account may please be debited to our account and included in our next bill.

Thank you,

Yours faithfully,

Reply To Above

Date day/month/year

Mr. XYZ
Manager

Dear Mr. XYZ,

I am sorry to learn from your letter of [date] that Mr. XYZ’s respected father has expired.

Please do not worry about the payment of documents. We are today sending a letter to your bankers asking them to deliver the documents directly and you can send us the payment in due course.

With regards,

Yours faithfully,

Preview

Informing Letter to Suppliers for Calling Back Documents

Informing Letter to Suppliers for Calling Back Documents

Download

Letter Offering Special Discount on Invoice

Date day/month/year

Dear Sirs,

In reply to your letter of 24th September, enclosing an order for [Product Name Here], we are pleased to inform you that we have sent the goods by Transport Corporation and relevant documents are enclosed.

The payment of the bill will become due on 18th November. However, in case you can arrange to send the same by 20th October, you may deduct a sum of $ 200 towards special cash discount.

Yours faithfully,

Preview

Letter Offering Special Discount on Invoice

Letter Offering Special Discount on Invoice

Download

Letter about Informing Due Date

Date day/month/year

Dear Sirs,

While going through our records we observe that we have not yet received payment of our invoice No. 7843 for $ 870 which fell due on [Date]. We shall appreciate you sending us the payment immediately and in case you have already done so, please ignore this letter and accept our thanks.

Yours faithfully,

Reply to Above

Date day/month/year

Dear Sirs,

We thank you for your letter of [date] and are pleased to inform you that we have already sent payment on [date] paid the amount of hundi to our bankers. We regret very much for the delay in clearing hundi which was due to a very slack season during the last two months.

Yours faithfully,

Preview

Letter about Informing Due Date

Letter about Informing Due Date

Download

Leave a Reply

Your email address will not be published. Required fields are marked *