Bills and Statement Letters

All bills/invoice should be sent as promptly as possible. This enables the buyer to:
Check the goods or services rendered
Make an entry in his accounts; and
Arrange for an early payment.
Similarly, all statements of accounts should be submitted at regular intervals so that the buyer knows the amount due. Bills and statements must be thoroughly checked before dispatch so that the accuracy is maintained at its maximum.

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Sample Direct Invoice to Customer
Direct Invoice to Customer
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Sending a Bill Direct / Sending a Direct Invoice to Customer

Company Name
City, State
Registered
Date:
Messrs Company Name
City, State

Dear Sirs,

In compliance with your order no. 3849 of 12th July, please through our representative Mr. Adam, we are pleased to inform you that we have sent the goods by passenger train, carriage paid.

Railway receipt no. 874939 dated 15th July and our invoice no. 871, dated 15th July for $ 7843 are enclosed. Please favor us with your remittance at an early date.

Thank you,
Yours faithfully,
Encl: R/R No. 874939 dated 15th July,
Invoice No. 871 Dated 15th July.

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Sending a Direct Invoice to Customer

Sending a Direct Invoice to Customer

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 Sending Documents to Bank

Date:
Registered
Manager,
Bank Name Here
City, State

Dear Sirs,

  1. Bill No. 123 dated [date] for $ 8943 and
  2. R/R No. AP/4329 dated [date].

Please deliver the above documents to M/s Adam & Sons, against a collection of $ 8943 full amount and send the same to us by a bank draft. All bank charges should be collected from the party concerned. In case the documents are not cleared until 25th September, please seek our further instructions in the matter.

If the documents are not cleared until 25th September, they should be returned to us without any further correspondence in the matter.

Thank you,
Yours faithfully,
Encl: As above
Copy to M/s Adam & Sons. Please retire the documents at an early date.

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Sending Documents To Bank

Sending Documents through Bank

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Letter of Duplicate Statement of Accounts

Date: Day, Month, Year

Dear Sir,

This is with further reference to our letter dated 18th September, enclosing a statement of accounts of your company for the period from the 1st May to 31st July. As we have always found you prompt in correspondence and since we have not received any reply to our above-referred letter till today, we presume that the same has been misplaced in a post. We, therefore, submit a duplicate statement of accounts and request you to give it your earliest attention.

Thanking you and assuring you of our best cooperation always.

Yours faithfully,

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Letter of Duplicate Statement of Accounts

Letter of Duplicate Statement of Accounts

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Letter of Enclosing Statement of Accounts

Date: 00/00/0000

Dear Sir,

We enclose a statement of account for the period from 1st May to 31st July, from which you will find that a sum of $ 1000/- is due to us. We shall appreciate your sending us a Cheque for this amount by the return of post.

Yours faithfully,

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Letter of Enclosing Statement of Accounts

Letter of Enclosing Statement of Accounts

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