Billing and statements sample letters

Enclosing a Receipt Letter Date day/month/year Messrs XYZ & Sons, City, State Dear Sirs, We thank you very much for your letter dated [date] along with your cheque for $ 8990 and have pleasure in enclosing our official receipt for the same Yours faithfully, For ABC Industries Accounts Officer Encl: Receipt Preview Sample Enclosing a Receipt Letter Download Letter to Purchaser about Return of Documents from His Bankers Date day/month/year Dear Sirs, In compliance with your order no. 784 dated [date], we sent the goods per passenger train and forwarded the documents to your bankers on 11th July. A copy of Read more

Invoice and Statement Letters

Invoice Correction Letter Date: Dear Sirs, We regret very much to say that an error in our bill no. 5544 dated [date] has just come to our knowledge. The correct price of [Product name] is $ 350 and not $ 200 as mentioned. We are therefore enclosing our fresh bill. Please treat the earlier bill as canceled and remit us the amount according to this bill, when due. Thank you, Yours faithfully, Preview Invoice Correction Letter Download Difference in Discount Letter with Reply Date: Dear Sirs, We are in receipt of your invoice no. S/7 dated [date], for $ 8849. Read more

Bills and Statement Letters

All bills/invoice should be sent as promptly as possible. This enables the buyer to: Check the goods or services rendered Make an entry in his accounts; and Arrange for an early payment. Similarly, all statements of accounts should be submitted at regular intervals so that the buyer knows the amount due. Bills and statements must be thoroughly checked before dispatch so that the accuracy is maintained at its maximum. Preview Sample Direct Invoice to Customer Download Sending a Bill Direct / Sending a Direct Invoice to Customer Company Name City, State Registered Date: Messrs Company Name City, State Dear Sirs, Read more

Complaint Letters For Damaged Goods

1.Complaining Receipt of Wrong Goods Date: Dear Sir, On opening cases of nails and screws, we find that none of the quantities, size or shapes corresponds with our order dated ______, nor do they correspond with the invoice sent by you with your letter dated [date].  Evidently, you have sent us wrong goods which have caused us great inconvenience as we do not deal with this line of goods at all. We, therefore, request you to please wire us immediately and let us know when we may expect the correct goods. Meanwhile, we are holding this consignment with us. Yours Read more

Complaint Letters for Poor Quality Goods

1.Complaint about a Guaranteed Article Company Name City, State, Postal Code Date: M/s XYZ & Sons Co., City, State, Postal Code Dear Sirs, I request to inform you that [Product Name Here] which I purchased from you against your cash memo no. 1826 dated [date]. Has gone out of order, the [Product Name Here] is guaranteed for a period of one year as per your guarantee card no. 865 dated [date], I would like the [Product Name Here] to be either replaced or repaired and shall be glad to have your positive reply. Yours faithfully, Reply To Above XYZ & Read more

Complaint Letters about Receipt Issue of Goods

A letter of complaint is generally intended to get better goods, better service or some adjustment in the invoice. It is therefore in your own interest that you should be polite and courteous in your letter. At the same time, you should clearly state your point of fact as also the way you like to have the adjustments made. Rest assured, a friendly and courteous letter will get most of what you want. 1.Complaint regarding non-Receipt of Goods Date: Dear Sirs, Sub: Your Bill No. 3849 dated [date] for $s 3899 We released your above documents on [Date]. Since then Read more

Order Cancellation Letters to Supplier

  1.Order Cancellation Letter Date: Dear Sirs, Please cancel orders No. 837. We regret very much to say that we have had to cancel our order no 837 which we placed through your reprehensive on [Date]. This necessity has arisen as our storekeeper who was on leave on [date], did not make an entry for 120 boxes which we received on [date] and thus the stock register did not show the correct position when our purchasing officer placed the order under reference. We may, therefore, not require any supplies for another two months. We assure you that when the occasion Read more

Orders and Their Compliance

A letter for ordering goods should be as clear as possible. It should contain: 1.The reference to catalog/price list advertisement etc. 2.The date of ordering goods. 3.The quantity, size, pattern, mark etc. of goods. 4.Per unit rate. 5.Mode of dispatch rail/road/air/sea etc. 6.O.B. /C.I.F. etc. 7.Mode of payment bank/hundi/direct. An incomplete order will delay the execution of order sending order in a routine way. ABC Book House London Date: M/S Bloomsbury Bookstore London Dear Sir, Please Send us the following books by transport and forward the documents through the chartered bank: 1001 jokes 20 $. 12.00 Business Letters Book 45 Read more

Estimates Quotations and Tenders

A quotation is a just simple offer from the supplier which does not legally bind him. He is at liberty to withdraw the same thought he normally does not do so as otherwise, this will affect his reputation. It is, therefore, necessary that a quotation should be sent after a careful thought and should include the following: Whether or not the goods can be supplied in full, The price of the goods, Discount or commission, if any, Sales tax, duty or any other tax applicable, Any special offer, Mode of payment-direct/at sight, Date of delivery, Inclusion or exclusion of expenses Read more

Partnership Proposal Letter

The success of the business is based on the two-way source. It is basically a mutual relation shared by the two organizations. The relation in business is made through trust, honesty, honor, respect, belief, and plan which are the ultimate branches of the partnership. The strong base of the partnership is the pillar of the successful business. The partnership is the game of giving and take. Every person looks for a better deal or the better idea. You can build your business strong by offering the right person a deal. You choose a right party the game is all yours. Read more